Why present a poster?

There are several advantages to presenting a poster:

  • Posters can be viewed throughout the Conference
  • Viewers can “absorb” the presentation in their own time/way
  • You can discuss your research at length with viewers on a one-to-one basis—and receive detailed feedback
  • Presenting your research as a Poster is a wonderful opportunity to “network.” A poster serves to explain your research succinctly to colleagues within your own discipline and other related areas.

What is a poster?

A poster is a visual medium that you use to communicate a key idea related to your research: It presents that idea in verbal and graphic ways. Unlike an oral presentation, a poster does (most) of your talking—it should stand on its own, be self-explanatory (even as it enables conversations with viewers).

Digital File Upload

  Upload your digital copy of the Hard Copy poster (PDF) or your ePoster slide (PPT)

Please load files sooner rather than later.  We cannot guarantee files will be added to the app that are loaded after September.

There are two options for posters; you should have selected your preference during submission.  You cannot change your poster format on arrival at the meeting.  If you wish to change ensure you alert the ICEN Managers minimum 1 month prior to the event.  Both poster formats require the submission of a 300 word abstract word document for initial acceptance prior to preparing your Poster or ePoster.

Hard copy AO size

  • Printed AO Portrait Poster displayed on a board during the conference.  Bring poster to conference on the Wednesday morning and affix it to your assigned board with the materials provided.
  • Copy of digital file loaded into Meeting App with abstract

Posters should be A0 size (A0 size is 841mm x 1189mm) in portrait orientation. They will be displayed for the duration of the conference on in the exhibition and catering area.  A “best poster” prize will be awarded and to be eligible, presenters must be present to answer any questions during the poster session. The poster should be a visual presentation of your submitted abstract and should meet the following criteria

Guidelines for preparing Hard Copy Poster Presentations

The poster should be a visual presentation of your submitted abstract and should meet the following criteria:*

*Please note these are a guide only, not compulsory


The title should be the same as in the submitted abstract.


The poster must A0 size (A0 size is 841mm x 1189mm) in portrait orientation (DO NOT prepare a landscape poster and expect to be provided with a board to fit.  Landscape posters will not be accommodated).


The poster should be easily readable at a distance of two metres. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using a mixture of type/font styles.


Include the title of your presentation at the top of the poster. Characters should be a minimum of 48 point font size. Your name, School or Centre should also be displayed on the poster. HEADINGS 48 to 60 point font size is recommended for headings.


24 to 32 font size single spaced is recommended. The text should be concise and easy to read.

The message that your poster contains should be clear and understandable without the requirement of oral explanation. If relevant, methods should be presented simply and concisely.

After the title, the two most important panels are the Introduction and the Conclusion. On the basis of these two panels, a reader will decide whether to consider the poster details and perhaps talk to the presenter. These panels need to be very simple, concise and visually attractive. Results should be presented graphically if possible. Avoid large tables of data.

Results should be in line with those originally submitted in your abstract.

Use pictures, symbols and colour. Figure legends are essential and should be short but informative. If using graphs, they should have a short heading.

For visual effect, we recommend that graphs be no smaller than 12cm x 18cm. Photographs should be no smaller than 12cm x 18cm. Use the space to attract your audience for discussion, not to present complex details of methods and results.


  • PowerPoint slide displayed for 1 minute duration each rotation on 
  • Copy of PowerPoint slide PDF loaded into Meeting App with abstract

Electronic posters will be prepared as a PowerPoint slide and displayed for the duration of the conference on monitors in the exhibition and catering area. The posters will rotate automatically and each poster will be shown for one minute. Presenters may choose to add a pre-recorded narration of one minute duration. Narration should focus on Aim, Key findings and Conclusion. Delegates will be able to pause individual posters to view them in more detail. ePosters will also be available to view in the conference app.

If your abstract is accepted you must design your ePoster using the template and instructions found below.

Please use the template provided to prepare your poster; all posters will have the banner graphic and control bar.

The layout is also at your discretion, however, brevity and clarity are the essence of a good ePoster. The aim of the electronic poster is to display your project or idea in a concise form, enabling delegates to grasp the essentials of the subject in a short time frame.

It is critical you check your ePoster on a computer other than the one you use to create the ePoster. This allows you to check any photos, audio or videos are embedded correctly and the layout and fonts transfer as you want.

We will not be editing your ePoster but will check for any obvious issues. If we spot anything that clearly doesn’t look correct we will ask you to check your ePoster.

Your saved PowerPoint file must have the .ppt or .pptx suffix.
Your ePoster should be less than 20MB.